Optimize the Workday Experience

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Accomplishments

July 2024 to December 2024

  • Enhanced candidate management processes for campus and Health System talent acquisition teams, providing more detailed application status updates for candidates, and ensuring managers only see eligible candidates and automating the removal of unhired candidates when a position is filled.
  • Introduced machine learning capabilities to suggest similar job opportunities to candidates.
  • Streamlined hiring and rehiring processes for campus graduate associates and semester lecturers, minimizing effort for retaining talent with existing university affiliations.
  • Improved procurement efficiency by automating purchase order adjustments for item substitutions and supplier-identified issues, reducing exceptions.
  • Developed a position-tracking framework for large-scale initiatives, starting with the new Inpatient Tower project.
  • Simplified the management of unfilled positions by removing the requirement for default compensation details, saving administrative time.
  • Expanded the ability to recover overdue payments by creating customizable collection letter templates, with AI-enabled messaging updates for efficiency.
  • Improved grant and award access for eligible researchers by assigning Principal Investigator access to individuals rather than tied positions.
  • Partnered with Workday for a comprehensive functional review of the Inventory implementation and began planning improvements based on their recommendations. 

 

January 2025 to June 2025

  • Snap-and-send receipts. Travelers can now take a photo of a receipt—or email it—and Workday’s built-in AI automatically turns it into an expense entry, cutting paperwork and reimbursement time.
  • Easier job changes. The “change job” screen has been enhanced: it now shows an employee’s current details while you work, hides fields you don’t need, and guides you step-by-step to reduce errors.
  • Smarter software buying. The pilot of a new pre-approval check was completed to ensure every software purchase meets risk and accessibility standards before dollars are spent—preventing duplicate requests and saving time.
  • Absence at a glance. A redesigned absence calendar lets employees request time off and managers approve it in just a few clicks, with everyone seeing the full team schedule up front.
  • Integrated sponsor collections. Collecting payments from grant sponsors now happens entirely inside Workday, giving finance teams one clear and timely process.
  • Reducing administrative work. For same-day surgeries and procedures, a Workday-connected app lets suppliers start supply orders themselves—reducing administrative time for Health System staff.
  • Simpler grad and lecturer hires. We’ve trimmed steps when hiring and adding additional jobs for graduate associates and semester lecturers, helping departments onboard talented instructors quickly and easily.
  • Enhanced payroll accounting changes. Updated the payroll accounting adjustments process to make it easier and more accurate.