Tagged: Finance and Supply Chain Reporting

In response to feedback regarding encumbrance logic, all financial reports (i.e. Sources and Uses suite, Equity Balances) will be updated to reflect the new encumbrance logic. The new logic will now be static in nature; once a fiscal period is closed the ending encumbrance number for the period will never change. The previous logic reflected fluid encumbrances and constantly updated. Expect the financial reports logic to be updated by July 29, 2022 (this does not affect grants reporting).

The Requisition Exception report is used to identify after the fact exceptions on requisitions. The report now only returns one row per approved requisition where "after the fact" is the requisition type. 

The prompt has also been enhanced to allow users to search for exceptions based on Cost Center Hierarchy Level 6,7, and 8. The dates on the report have also been corrected so users can run the report based on requisition approval dates as opposed to when a requisition was created.  

Enhancements for the Expense Report Exceptions report will be available in Production no later than August 1, 2022. The report has been enhanced to provide additional functionality and usability. The enhancements are listed below.

Three Workday reports, “Find Expense Reports - OSU,” “Find Expense Report Lines,” and “Find Expense Report Lines for Organization” will be decommissioned on August 31, 2022. 

These reports will be replaced by two new reports named “Find Expense Report Details - OSU” and “Find Expense Report Summary - OSU,” which will be available in Production the last week of July. 

The report "Find Cash Advances - OSU" will be decommissioned on July 29, 2022. The report attributes have been added to "Find Spend Authorization Details - OSU" which will return a more complete picture of Cash Advances. 

Users with saved filters on "Find Cash Advances - OSU" are asked to delete them prior to the decommission date.  

The "Credit Card Transactions - OSU" report has been enhanced to provide more flexibility and details to assist areas in researching and resolving unexpensed transactions. See the summary of enhancements listed below. 

Updated Column:

Many policies have been updated across Business and Finance, including minor revisions and substantive changes. Some people have reported seeing outdated policy documents due to information being saved in their web browser history. The policies.osu.edu site will show the last edit date of the policies, and the document that you view should have the same revision/edit date (found at the very bottom of the policy).

If you see an outdated revision, please use the steps listed below as a guide to clear old information from the browser.

Several enhancements have been applied to the "Find Spend Authorization Summary - OSU" and "Find Spend Authorization Details - OSU" reports to allow greater flexibility and clarification of report fields.  See the summary listed below for changes to each report. 

Find Spend Authorization Summary - OSU: 

Added columns to the report output: 

• Cost Center Hierarchy 7
• Cost Center Hierarchy 8 

Enhanced Report Prompt:

A downloadable Year-end Checklist for Finance and Supply Chain activities is available under the "I want to..." heading found on the Business and Finance website's Controller page.     

Two Workday reports, “Find Supplier Invoice Requests” and “Find Supplier Invoice Requests - OSU" will be decommissioned on June 30, 2022. These reports are being replaced by two new reports now in production named "Find Supplier Invoice Request (SIR) Summary - OSU"  and "Find Supplier Invoice Request (SIR) Details - OSU."