Tagged: Finance

An enhancement to the "Find Journals OSU" report has been added to allow users to search journals by last updated moment in the prompt.

The "Find Requisition Summary - OSU" report has been enhanced to provide additional flexibility and insight into tracking new supplier requests.

The fields listed have been added to the report output to provide additional flexibility and insights:

As a reminder, the Fiscal Year 2023 Period Close calendar and Department Fiscal Payroll Processing calendar have been combined into one single calendar. The calendar can be found on the Controller’s website both under Business Processes within the Period Close and the Payroll Accounting pages.

New Business and Finance training and help resources have been recently made available.

Supplier Invoice Basics: 

A new Supplier Invoice Basics 15-minute course is available in BuckeyeLearn. This session is recommended for Ohio State employees that make purchases and work with suppliers. 

Coming Soon: Plan Versus Actuals by Plan Worktags: 

A new report that compares plan to actuals variances by plan worktags has been developed in Workday and will be migrated into production the week of 11/14/22. The report shows plan to actual variances by each unique combination of: Balancing Unit, Cost Center, Fund, Program, Project, Activities and Events, and Assignee.

Note: The Grant and Gift worktags were omitted from this report as plan is not loaded down to these dimensions.

A Workday enhancement was released to production during the weekend of 10/22. Previously, if a grant expired, the Salary Over the Cap (SOC) bubble was no longer visible. Workday released an enhancement where the SOC bubble will now remain visible even if the grant expires. 

This enhancement applied to all events in the future, but not in the past. This means we will still not have visibility for transactions that expired prior to the 10/22 release date. 

The inability to report on Salary Over the Cap worktags is still an outstanding Workday issue. 

To ensure transactions are not skipping the review/approval steps for Cost Center Managers and Department Leaders when a Cost Center Manager or Department Leader is initiating or having a transaction initiated on their behalf, the following alternate routing updates are being made in Workday. 

• Cost Center Manager steps will route to Cost Center Director when there is no Cost Center Manager to assign.
• Department Leader steps will route to Senior Fiscal Officer when there is no Department Leader to assign.  

The two reporting enhancements listed are now in production.

Find Miscellaneous Payment Request Summary - OSU - This report has been enhanced to include the Accounting Date, and Reconciliation Status as both a report prompt, and output field. 

Find Expense Report Details - OSU - This report has been enhanced to include the Merchant Name transmitted to the bank for Expense Report lines associated with PCard Purchases.