Cost Center Managers and Service Centers have a responsibility to ensure the appropriate spend category is used on all transactions.
Pay special care to non-catalog requests with items with a useful life of one or more years that are over the greater than $5,000 threshold and ensure an appropriate trackable spend category is used; otherwise, the transaction will not route for registration. The "Spend Categories â FDM Values" report can be run with a filter on "Spend Category is Trackable" to identify trackable spend categories.
Tagged: Financial Accounting
Business Assets and Trackable Spend Categories
Richard Hunter|September 15, 2023New Process Tips and Tricks: Miscellaneous Payments
Richard Hunter|September 1, 2023New tips and tricks information on the Miscellaneous Payment process has been added to the Business and Finance website to provide users with an overview of the business process and links to additional resources.
FDM Worktag Reference Guide Updates: Driver and Related Worktags
Richard Hunter|August 18, 2023The downloadable FDM worktag reference guide has been updated to include information on “Driver” and “Related” worktags and how they function. It is highly recommended for related worktags to only be used if that is going to be the associated worktag value 100% of the time.
Role Pairing Removal for Cost Center Manager and Fund Transfer Approver
Richard Hunter|August 18, 2023As of Tuesday, August 8, the Cost Center Manager role is no longer paired with the Cost Center Fund Transfer Approver role. The Cost Center Director role will continue to be paired with the Cost Center Fund Transfer Approver role.
New Workday Alerts During Period Close for "Created" and "In Progress" Journals/Fund Transfers
Richard Hunter|August 18, 2023Starting in September (during August month-end close), initiators and approvers of journals and fund transfers that are in a "created" or "in progress" status on business day 4 will see new Workday alerts/notifications. It is important to take immediate action on these items prior to 4 p.m. on business day 5 to avoid these entries being canceled or moved to the next period.
Reminder: Internal Order Billing for Internal Service Providers
Richard Hunter|August 18, 2023Last updated 10/13/23
Delay in Internal Purchase Order Closures to Support New Internal Billing Training
Richard Hunter|August 18, 2023In order to support training for the new Internal Order Billing process go-live in October, the Controller's Office will be slightly delaying the closure of internal purchase orders during August close and September close. Internal purchase orders for August will be closed on Tuesday, September 5 (as opposed to 8/31), and internal purchase orders for September will be closed on Monday, October 2 (as opposed to 9/29). This will ensure there is adequate test data in the training tenant.
Subaward Issues with Roll-forward Encumbrances
Richard Hunter|May 24, 2023As a part of fiscal year-end activities, subaward supplier contract encumbrances will be closed out for FY23 and re-opened in FY24. An encumbrance will not roll-forward into FY24 if a subaward supplier contract has an "Amendment in Process" status. This issue was confirmed in testing. As a result, the Office of Sponsored Programs (OSP) is providing the guidance below for subaward supplier contract amendments.
Fiscal Year-end Timelines
Richard Hunter|May 12, 2023To avoid potential accounting issues, the cut off time to approve any requisitions, supplier invoices, purchase orders, change orders, or expense reports is noon on Friday, June 30, 2023. It is highly recommended to have everything approved on Thursday, June 29, 2023. These activities may resume on July 1.
Encumbrances for Blanket Purchase Orders
Richard Hunter|April 14, 2023Encumbrances for blanket purchase orders associated with fiscal year 2024 will first post to fiscal year 2023 until a manual job is run at month-end to move the encumbrance into fiscal year 2024. The process will look for any blanket purchase orders created after 4/17/23. It is also important to review the Creating a Blanket Purchase Order job aid in the Administrative Resource Center (ARC).