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Starting in December 2024 and annually thereafter, the Expense Office will be conducting the Miscellaneous Payment Request and Non-Travel Expense Report clean-up. The clean-up process will include the cancellation of any Miscellaneous Payment Requests or Non-Travel Expense Reports that are in "Draft" or "In progress" status for more than 365 days. Cancellation of these unfulfilled tasks will improve system performance and eliminate unneeded content.

Two new supplier websites are available in Buckeye Buy.

The Kurt J. Lesker Company has joined Buckeye Buy with a supplier website catalog of vacuum products and systems. The supplier contact is Rich West at richw@lesker.com.

GenScript offers molecular biology products and services in their supplier website catalog. The supplier contact is Dorcas Lohese at dorcas.lohese@genscript.com.

A new university-wide contract for Flowers and Occasion Gifts was recently awarded to six suppliers. The Sourcing Team has pre-negotiated rates, discounts, and terms with suppliers for use by the university through a competitive bid process.

The scope of these contracts includes, but is not limited to, floral arrangements, plants, gift baskets, gift items, or sweets, to mark any occasion. Among possible occasions could be retirements, promotions, sympathy, get well, congratulations, etc.

The last check run for Accounts Payable will occur on Thursday, November 21, 2024, and all approvals will need to be completed prior to 10 a.m. that day.

In observance of the Thanksgiving Holiday, there will be no check run the week of Monday, November 25 through Friday, November 29.  All approvals processed after the November 21 deadline will be included in the December 7 check run.

The Office of Business and Finance welcomes your feedback on revisions to the Deposit of Funds policy and Petty Cash Funds, Change Funds, and Cash Advance Payments policy (currently named the Cash and Cash Alternatives Payment Methods policy). These policies are open for university-wide feedback through October 27 on the University Policies website. Visit the “Policies Under Review” tab to view an overview of the policy changes and the proposed revised policies. 

This is a reminder to everyone that the Auditor of State Training is due by Tuesday, October 29. An email was sent out to all employees from the Office of Business and Finance. As a reminder, Ohio Senate Bill 91 recently amended Ohio Rev. Code 4113.52 to require all state employees, with few exceptions, to report alleged fraud, theft in office or misuse or misappropriation of public money to the state. House Bill 33 then amended Ohio Rev.

Beginning Thursday, October 24, two new fields will be added at the header level of a requisition. These new fields are "Freight" and "Other Charges." This change will allow end users to account for any freight or additional handling charges noted on a quote without adding a line item to the requisition.

Two supplier invoice matching rules will be updated on Thursday, October 24. The changes listed below will be made for the University only.

Freight Variance: If there is freight on the purchase order and the invoice freight amount exceeds the purchase order amount by $300 or more, the invoice will go into match exception status. If there is no freight on the purchase order, then a supplier invoice freight amount of $300 or more will cause the invoice to go into match exception.

On Thursday October 24, the Tableau report "Delegation History - OSU" will be enhanced with the fields listed below.

• Delegating Worker Employee ID
• Delegate Employee ID
• Delegate Cost Center
• Initiator (of the delegation)
• Date and Time Initiated  ("Null" will show up in the report for the delegation entered prior to the Oct. 24 enhancement.)
• Date and Time Completed ("Null" will show up in the report for the delegation entered prior to the Oct. 24 enhancement.)

A new column has been added to the "Find Journal Lines - OSU - Posted Journals by Amount Type" report to display the Stock Request Number for journal lines with an Inventory Shipment journal source. This is to allow end users to trace a shipment back to the original requisition submitted for the order.