Tagged: NewsLink

The Office of Marketing and Communications has revised the University Websites Policy, which establishes governance for the creation and management of all university websites on osu.edu, ohio-state.edu and osumc.edu. The updated policy requires all units to designate a web lead and technical manager for sites; mandates a website registration process; updates content requirements; addresses the use of third-party tools, advertising and online payment acceptance; and establishes a Web Governance Council with oversight responsibilities, among other measures. Read more at: go.osu.edu/website-policy.

On Monday, June 2, several credit card and expense-related reports will have maintenance performed on the back end of the reports. Changes as a result of this work will replace retired Workday prompts. While end users will still be able to use the same prompts after maintenance is complete, any saved filters and/or scheduled processes will be affected for the reports. Users will need to re-save filters and re-schedule reports after June 2 for any saved filters or scheduled processes that use the reports and prompts listed in the full post.

Please continue to refer to the Unit Year-end Checklist, found on the Business and Finance website's Controller page, for important year-end dates, timeline information and tasks that need to be performed. Procurement and expenses close will occur at Noon on Monday, June 30. Similar to last year, to avoid potential accounting issues, we are asking that no transaction approvals, changes, or cancellations occur after that time until the roll forward is complete the following day. This includes Requisitions, POs, Change Orders, Supplier Invoices (for both Internal and External Suppliers), Miscellaneous Payments and Expense Reports. It's highly recommended to have FY25 procurement and expense transactions fully approved by the end of the day on Friday, June 27, 2025.

As a part of fiscal year-end activities, subaward supplier contract encumbrances will be closed out for FY25 and re-opened in FY26. An encumbrance will not roll-forward into FY26 if a subaward supplier contract has an "Amendment in Process" status. This issue was confirmed in testing. As a result, the Office of Sponsored Programs (OSP) is providing the guidance shared in the full post for subaward supplier contract amendments.

During the week of May 26, a new financial trending report will be made available. The new "Sources and Uses - Monthly Trending" report allows the user to select the Period, as well as worktag information and then will show Actuals broken out by each period in the respective "Fiscal Year," along with Year to Date Encumbrances, Beginning and Ending Equity numbers. See the full post for more details and where to send questions.

New inventory spend categories have been created to improve visibility into inventory write offs and adjustments. These include: Inventory - Shrinkage (SC10744), Inventory - Cost Adjustment (SC11040), Inventory - Obsolete (SC11039), and Inventory - Spoilage (SC11041). See the full post for details.

On Tuesday, July 22, the new date validation for payroll accounting adjustments (PAA) will be updated for the new fiscal year. These restrictions are in place due to how Workday recalculates fringe when PAAs cross fiscal years. Workday recalculates fringe on the entire paycheck, not only the earnings on the PAA. See the full post for more details.

The ODS (DWHCRPT) and data mart (DWDMOSU) will be retired on June 1, 2025. Student data currently housed in the ODS (DWHCRPT) and the data mart (DWDMOSU) has transitioned to the RAE (Reporting and Analytics Environment). Since Autumn 2024, the primary communication tool for updates regarding this transition to the RAE is the ODS users mailing list that we’ve also been using to reach ODS users directly. There is also information posted through the Data Lake page.

New Manage Absence desktop and mobile experiences in Workday now provide a more efficient and user-friendly approach to viewing and requesting time away from work, making essential absence-related tasks easier to find.

The following are two of the latest Buckeye Buy updates. Internal supplier, the Office of Technology and Digital Innovation (OTDI), offers a new hosted catalog for On Demand Software in Buckeye Buy. Overleaf Professional software at the FY25 - FY26 rate is the first product offering, but more options will follow. Please note that the Lowe’s Home Improvement supplier website has been removed until further notice from Buckeye Buy. Requestors are advised to search catalogs from alternative contracted suppliers. Purchases from Lowe’s can still be made by PCard although contract discounts will not be extended in that case. See the full post for additional details and contact information.