Workday will be unavailable due to planned monthly maintenance on Saturday, December 10, from 2 a.m. to 10 a.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is online.
Health System Supply Chain users should note the important information listed below.
Effective December 16, 2022, the International Acknowledgement of Understanding Form (AOU) will be launched in Workday as a Questionnaire step for the employee traveler (faculty/staff) to complete with a new Spend Authorization that includes an international destination in a Spend Authorization line. This will replace the DocuSign version that is currently hosted at the Travel Website.
Please note that between Dec. 26, 2022 and Jan. 2, 2023, there will be no UNIV Check Run or pickup due to the Academic Recess and university-observed holidays.
Accounts Payable will be pulling in checks that would normally print on Dec. 29 into the Thursday, Dec. 22 check run.
Please ensure all payments for that timeframe are fully approved prior to Thursday, Dec. 22. Pickup times will continue to be from 1 p.m. - 4 p.m. on Dec. 22.
Effective December 16, 2022, the Business Purpose drop-down menu on the header of the Spend Authorization and Expense Report will include updated selections. Business Purpose selections will be grouped by type (e.g., PCard, Reimbursement-Non-Travel, Travel) and will be condensed to a more finite list that supports analytical review of the type of travel or expense.
See the updated list of the new Business Purpose selections and their description of use:
During the upcoming Academic Recess, several Procure to Pay (P2P) services will be suspended, including General Warehouse, Surplus, Mail Services, and Outbound shipping via UPS and FedEx.
Central Receiving and Gas Warehouse will also be closed but will have limited staffing available to process expedited shipments and compressed gases for use at Wexner Medical Center, Health Science Clinics, and critical University Research.
The two Principal Investigator spend authorization and expense report notification improvements listed have been recently implemented.
The Privileged Access Management support team will be upgrading the PAM system on Thursday, December 8 from 4:00 â 6:00 p.m. The PAM system is used by staff who manage the access for certain university systems. (Check out the Cybersecurity site if you'd like to learn more about PAM.)
Workday will be unavailable due to planned monthly maintenance on Saturday, November 19, from 2 a.m. to 10 a.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is online.
Health System Supply Chain users should note the important information listed below.
As a reminder, the Fiscal Year 2023 Period Close calendar and Department Fiscal Payroll Processing calendar have been combined into one single calendar. The calendar can be found on the Controller’s website both under Business Processes within the Period Close and the Payroll Accounting pages.
New Business and Finance training and help resources have been recently made available.
Supplier Invoice Basics:
A new Supplier Invoice Basics 15-minute course is available in BuckeyeLearn. This session is recommended for Ohio State employees that make purchases and work with suppliers.