Tagged: Payroll Accounting

This is a reminder to routinely review payroll expenses that posted to FD101 Default Clearing Fund. FD101 is not intended to be used in costing allocations or on financial transactions. If salary expenses do post to this fund, the expectation is that they be moved via Payroll Accounting Adjustments. There have been instances where payroll has posted to FD101 and this has yet to be cleared out. This is especially critical for graduate appointments to avoid non-resident allocations posting revenue to FD101.

In order to continue to improve the end user experience, the “Positions for Planning" report now contains the columns listed below.

• Expenditure Treatment 
• Prorated Annual Salary for Position

In order to meet a business need for entering future dated Period Activity Pay involving grants, Enterprise Business Solutions (EBS) recently resolved an issue related to a hard stop that occurred when end users entered expired grants on future dated Period Activity Pay.

Several new fields will be added to the "New Hires, Additional Job and Change Job by Organizations" report. The new fields to be added will display a worker’s current base pay, annualized current base pay, and annualized proposed base pay. These fields are being added to allow for more analysis of current pay vs. proposed pay as well as to offer more visibility of annual pay for nonexempt workers. 

To continue to improve the end user experience the data points listed below have been added to the "[CERTIFIED Workday] – Payroll Journal Line" data source in Tableau.

- Job Family
- Job Family Group
- Fringe Basis

We are also working to add these attributes into our flexible and standard payroll reports in Tableau over the course of the next two weeks. This post is available via NewsLink online.

An additional date prompt will be added to this report called "Commitment as of Date" as another option to run the report. 

Effective Friday, January 20, Position Restriction costing allocations can use grants. Any new positions that are grant funded can now be set up at the Create Position step. Cost Center Managers are not required to update the previously recorded costing allocations to accommodate the new functionality. 

Update:

The Workday issue with payroll encumbrance adjustments has been resolved and the Controller's Office ran the process successfully on February 18. Payroll encumbrance balances now represent approved activity through that date.  

Original post:

For the month of August, departments are charged for one half of the nine-month rate for their nine-month faculty. To properly expense August salary, best practice is to use the costing dates of 08/15/2022 to 08/31/2022. This will ensure that costing prorates properly for the half month of pay.

Encumbrance updates for 9-month faculty (the adjustment to convert encumbrances from 12 months to 9 months) are still being calculated. Updates are anticipated to be finalized by mid-July.