As part of year end procedures and to help ensure a successful procurement roll forward, it is recommended that units review and close out old items with remaining balances if they will no longer be invoiced. Two helpful reports are available to assist with year-end business document clean up: the "UNIV Remaining Encumbrances - Requisitions, POs, Spend Authorizations" report and the "Purchase Orders with Documents Awaiting Action" report. See the full post for more details and report criteria information.
Tagged: Supply Chain
FY25 Year-end Business Document Clean Up
Cristina Cardenas|May 2, 2025FY26 Important UNIV Blanket Order Processing Information: Time Period - April 14 to June 30
Cristina Cardenas|April 4, 2025FY26 Blanket order entry can begin on Monday, April 14. A new workday enhancement will be turned on the week of April 7 to allow for future dated requisitions. Prior to this enhancement, users were instructed to "current date" blanket requests, and then the Controller's Office had to run a manual job during month end close in April and May to roll the encumbrances into the future fiscal year. With this new enhancement, all FY26 blanket order requisitions should be entered as future dated requests (request date of 7/1/25). The corresponding purchase order (PO) document dates and encumbrances will also be future dated, so they are correctly recorded for FY26. The PO will be issued after the requisition is fully approved. See the full post for more information to be aware of with this enhancement, including additional reminders about the use of blanket orders.B&H Photo April 2025 Holiday Schedule
Christine Keough|April 3, 2025B&H Photo will be closed for Passover beginning Friday, April 11 through Sunday, April 20. B&H will re-open Monday, April 21. Orders placed by 11 p.m. on Thursday, April 10 will ship before the holiday. On select days during the closure, customers will still be able to enter orders in the supplier website but product will not ship until April 21. See the full post for a visual calendar from B&H with more details.Stemcell Technologies Inc. Joins Buckeye Buy
Christine Keough|March 21, 2025Stemcell Technologies Inc. joins Buckeye Buy with a supplier website catalog of scientific research products at academic discount pricing. The catalog offers Bulk Import” and “Retrieve a Quote” options on the landing page for quick order entry.Important FY26 Blanket Order Entry Changes
Richard Hunter|March 7, 2025FY26 Blanket order entry can begin on Monday, April 14, 2025. A new workday enhancement will be turned on the week of April 7th to allow for future dated requisitions. Prior to this enhancement, users were instructed to current date blanket requests, and then the Controller's Office had to run a manual job during month end close in April and May to roll the encumbrances into the future fiscal year.
Buckeye Buy Updates as of March 10
Richard Hunter|March 6, 2025Listed below are the latest Buckeye Buy supplier website updates. Contact BF-Marketplace@osu.edu with any catalog search questions.
Buckeye Buy Updates as of Feb. 24
Richard Hunter|February 21, 2025Dublin Cleaners and Snow White Cleaners have been awarded new OSU contracts for dry cleaning services. Both suppliers have one-line service catalogs in Buckeye Buy under the Search Catalog link. See the Business and Finance news item for more details and supplier contact information.
Employee vs Independent Contractor Classification
Richard Hunter|February 6, 2025Requirements have been updated to provide guidance on how employee vs independent contractor work at Ohio State should be classified.
Save Time with Fastenal Order Templates
Richard Hunter|January 28, 2025Fastenal is the contracted supplier for building maintenance supplies and janitorial products. University purchases for these items must go through Buckeye Buy. And if you’re a frequent user of the Fastenal catalog in the supplier website section of Buckeye Buy, you may be able to save time with order templates.
New Catering Equipment Rental Spend Category (SC11037)
Richard Hunter|January 21, 2025A new spend category has been created for Catering Equipment Rental (SC11037). Please use this spend category for the service of renting out specialized equipment and tools used for catering events, parties, and gatherings, such as: Tableware (e.g., plates, glasses, cutlery, napkins), Beverageware (e.g., cups, mugs, wine glasses), Event furniture (e.g., tables, chairs, linen), Party tents, Serving equipment (e.g., chafing dishes, food warmers, platters, serving trays), and Bar equipment (e.g., cocktail shakers, ice buckets, bar counters).