Tagged: Supply Chain

As of Friday, May 31, all internal supplier invoices tied to a blanket purchase order and the Office of Sponsored Programs (OSP) Grant Hierarchy will route to the Grants Shared Service Center for review. This review is to help ensure that grants are charged only approved internal billing rates, comply with the grant agreement, and have appropriate supporting documentation. If there is not adequate detail to support the charges, the Grants Shared Service Center will be sending back the transactions.   

As part of fiscal year-end planning, the annual supplier inactivation project will be transacted in Workday. There are 4,287 supplier candidates to be inactivated. These are suppliers with no invoices or purchase orders in the last thirteen (13) months. This analysis and review were performed by team members from Campus, Office of Sponsored Programs, and Wexner Medical Center. If you have any questions, contact Supplier Maintenance at BF-PRSM-WEBFORM@osu.edu.

The suppliers of leadership coaching services listed below will now have single dollar line hosted catalogs in Buckeye Buy. Previously these suppliers were in Marketplace Quotes. Ohio State customers will receive quotes via email, which should be used to enter the order through the Buckeye Buy catalog. 

• Connect the Dots Consulting LLC
• Dawn Costick
• Innovative Leadership Institute
• Leader Onboarding
• Pyramid Resource Group

Magnetic Springs is back in buckeye Buy with a two-line catalog for either 5-gallon water service or filtration unit service. The pricing for each is visible in the long description of the item.  Requestors should enter the expected total for annual service in the quantity field without decimal points. This will produce a one-line purchase order for the total amount of service through the year. The dollar line structure allows for multiple invoices to be paid during the service period.

The new suppliers listed below are available in Buckeye Buy for UNIV user groups.

New Suppliers to Marketplace Quotes (see supplier website section of Buckeye Buy):

• Ohio Machinery Co. - equipment rental
• Shellee Fisher Photography & Design LLC

Website Design and Development Suppliers in Marketplace Quotes:

• Bonfire Red
• Fahlgren Mortine
• The Creative Spot

New Hosted Catalogs:

New Suppliers to Marketplace Quotes (see supplier website section of Buckeye Buy):

• Ohio Machinery Co. - Equipment rental
• Shellee Fisher Photography & Design LLC

Website Design and Development Suppliers in Marketplace Quotes:

Blanket orders are used for transactions that occur very frequently (daily or multiple times a week), have a high variation of product types, have undetermined timing, and are not available in Buckeye Buy.

B&H Photo will be closed for Passover beginning at 2 p.m. on Friday, April 19 through Tuesday, April 30.

However, you can still generate quotes, place orders, and submit purchase orders through the supplier website in Buckeye Buy on specific days during the closure. Note that product will not be shipped until B&H reopens on Wednesday, May 1. Purchase orders issued during the closures will still be accepted but product will not ship until B&H reopens.

Online only ordering dates:

On Friday, March 29, an update will be made to transaction routing for Service Centers. Previously, for individuals assigned both the Rep and Lead security roles (Business Operations Service Center or Grants Operations Service Center) the transaction did not route for an additional approval. Moving forward, this feature will be turned off. If an individual has both security roles (Rep and Lead) the transaction will now route for an additional approval. 

Beginning Monday, March 25, Internal Service Providers can print copies of their Workday invoices into a standard OSU PDF format. Run the new "Internal Order Billing Supplier Invoice Printing" report by entering your supplier and a designated time frame. Once the report renders, click the "Print" button on the left of the screen to print the invoices.