Tagged: Travel-PCard-Expense

In recognition of recent gasoline price increases, the IRS made this special adjustment for the final six months of 2022.

Effective July 1, 2022, the mileage reimbursement rate will increase from 58.5 cents per mile to 62.5 cents a mile for all business miles driven from July 1, 2022 through Dec. 31, 2022. Workday will be updated to ensure accurate expense report processing.

Airfare purchased through Ohio State’s contracted travel agencies and charged to the university’s ghost card must be moved to the appropriate FDM (worktags) through an expense report.

Effective July 1, 2022 (FY23), Airfare transactions that are charged to the university’s ghost card with Corporate Travel Planners (CTP) or Concur will be submitted on an expense report by the Travel Office.

Three Workday reports, “Find Spend Authorizations - OSU,” “Find Spend Authorization Lines,” and “Find Spend Authorization Lines for Organization” will be decommissioned on June 30, 2022. 

These reports will be replaced by two new reports named “Find Spend Authorization Details - OSU” and “Find Spend Authorization Summary - OSU.” 

The PCard Office is offering two open working sessions to assist with year-end responsibilities to ensure PCard transactions are processed with an approved Expense Report by the end of the fiscal year (June 30, 2022). Check out the full Business and Finance PCard post for more details and links for joining each session.

The “Historical eTravel - Payment Request” Tableau report now has Payment Request Status and T-number as available search parameters. 

The “Historical eTravel - Travel Exception” Tableau report now has T-number as an available search parameter. 

On January 6, 2022, a change was implemented with the intent to workflow any Expense Reports with different Cost Centers from the Spend Authorization to the Cost Center Manager(s) regardless of the 20% threshold. This change had an issue that wasn’t caught during testing and was workflowing for all conditions regardless of Cost Center being different. The Expense Report workflow has now been updated and is executing as expected as of today. All Expense Reports will do an additional routing to the Cost Center Manager if over 20% from Spend Authorization.