Below are details about recent and upcoming report changes.
Find Journals - OSU
The "Find Journals - OSU" report has been enhanced with two additional fields in the output of the report. The field names are "Cost Center" and "Worktags."
Report Retirement Reminder
The reports "Find Accounting Adjustments" and "Find Accounting Adjustment Lines for Organizations" will be retired on Friday, September 27. The recommended replacement for these reports is "Accounting Adjustment Status - OSU."
During the week of September 9, Ohio State will start utilizing the auto-close functionality provided by Workday for university purchase orders for goods. When a university purchase order for goods meets the criteria listed below, they will automatically close.
During the evening of Thursday, August 29, enhancements will be made to the internal order billing process to allow for negative invoice line amounts. Currently, refunds/credits to customers can only be accomplished using a cost center journal. Negative invoicing will replace cost center journals as the standard practice for issuing refunds/credits to customers.
A new Inbox Filter for Workday was created August 7 for use on supplier invoice requests, specifically within the CCH7 cost center hierarchy. This supplier invoice request lookup is tied to the requisition line and requisition line distribution business objects.
"Find Supplier Invoice Summary - OSU" Report: The "Find Supplier Invoice Summary - OSU" report has been enhanced with two additional fields in the output of the report. The field names are "Invoice Reference ID" and "Supplier Reference ID."
As shared in a prior NewsLink post, effective Monday, August 12, all PCard Forms that support the issuance of a new PCard or adjustments to an existing PCard must be submitted through a Request in Workday. Refer to the PCard - Application Request and Maintenance Request Job Aid for navigational guidance in Workday.
By the end of August, enhancements will be made to the internal order billing process to allow for negative invoice line amounts. Currently, refunds/credits to customers can only be accomplished using a cost center journal. Please note that due to a Workday constraint, the negative invoices will only get picked up for settlement once there is an overall positive total invoice amount for that internal supplier ID. Service line invoices will have to be refunded with negative service lines, and goods lines will have to be refunded with a negative goods line amount, including the quantity.
The "Positions for Planning" report will be updated the evening of Monday, August 12. In order to pull in the new "Payroll Encumbrance Accrual Reversal" journal source data successfully, the “region” filter and column was removed from the report. This integration was created for FY24 year-end to fix the encumbrances for the last biweekly payroll of the year. Please note, the "Pay Component" and "Pay Group" fields will be blank for the "Payroll Encumbrance Accrual Reversal" journal source rows.
Please remember to take prompt action on in-progress or created journals before business day 5 of month-end close. This will help limit the high volume of transactions that the Controller's Office needs to move and/or cancel to close the period. Workday notifications issue a reminder to take action on journals on business day 4, and reminder emails are sent to the Cost Center Manager distribution list on day 5 as an additional reminder.
There is a new Supplier Invoice Request course available in BuckeyeLearn that instructs users on how to create a Supplier Invoice Request. This 20-minute course reviews the Supplier Invoice Request process.