-- Resolution Update --
All issues reported below, related to Ad Hoc Bank Transactions have been resolved by Workday. Workday provided a fix that Ohio State has applied to correct all Ad Hoc Bank Transactions affected by this issue. All Ad Hoc Bank Transactions have now successfully loaded to Workday and journals are all posted in period 11 (no prior periods affected). Thank you for your patience.
-- Original Post --
To avoid potential accounting issues, the cut off time to approve any requisitions, supplier invoices, purchase orders, change orders, or expense reports is noon on Friday, June 30, 2023. It is highly recommended to have everything approved on Thursday, June 29, 2023. These activities may resume on July 1.
The logic for Cost Center Hierarchy Level 6 and Cost Center has been updated to provide units with visibility to all Credit Card Transactions for their area, including those assigned to External Committee Members.
These fields and report prompts have been mapped using text fields to the Cost Center number and corresponding Cost Center Hierarchy Level 6 that was provided on the PCard Application instead of the Cost Center currently assigned to the Expense Payee or Card Manager for the transaction.
With the rollout of the new Workday ordering process on May 8, several job aids have been removed from the Administrative Resource Center (ARC).
Workday will be unavailable due to planned quarterly maintenance on Saturday, May 20, from 2 a.m. to 1 p.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is online.
Supply Ordering: Order Friday, May 19 before 10 p.m. or after 1 p.m. on Saturday, May 20.
Changes to Buckeye Buy are now live! The job aids associated with ordering goods and services are now updated in the Supply Chain section of the Administrative Resource Center (ARC). For a list of updated job aids, view the list in a previous NewsLink article.
Now that we are live with the new ordering process, here are a few reminders:
As part of the project to move ordering within Workday, Buckeye Buy ordering will be unavailable on Saturday, May 6, from 6 p.m. to 10 p.m. prior to the May 8 go-live. This downtime does not affect par orders or deliveries.
Health System Supply Chain users should note the important information listed below.
We are a week away from implementing changes to Buckeye Buy. There are a few more items to share before we go live on May 8, 2023.
One of the changes associated with the move to ordering of goods and services into Workday is with requisition sourcing rules. Starting on Monday, May 8, when you create a requisition for multiple goods, some may be fulfilled from inventory, instead of from an external supplier. The intent behind these sourcing changes is to use any inventory on hand first before ordering more from the external supplier.
The job aids listed below will be updated on May 8 to accommodate a new enhancement to Workday ordering that reduces the clicks needed to place an order.