Tagged: NewsLink

The IT Computer Software (SC10396) and related expense item of IT Software are being decommissioned. These have been marked with do not use in the name (DNU) until the remaining transactions clear. For all software purchases moving forward, please utilize IT Computer Services – Software Maintenance and Licenses (SC10519) and the expense item Computer Services Software Maintenance and Licenses. Contact info for questions is in the full post.

Later this summer, updates will be made to the Supplier Invoice Request and Miscellaneous Payment Request processes to ensure proper classification and review of independent contractor relationships with the university. See full post for details.

Workday has increased the available lines of results under the Search Catalog link from 50 to 250 lines. Requestors should include a basic product or service description with any distinguishing features such as size, capacity, color, and supplier name for the best results. Only 41 of the 287 hosted catalogs under the search catalog link have more than 250 items so many catalogs can be viewed in their entirety with a search by supplier name alone. Contact the Marketplace Team with questions about searching in Buckeye Buy.

Local snack supplier, Al’s Delicious Popcorn has joined Buckeye Buy with a 682-line catalog of popcorn snacks in a wide variety of flavors. Products are available in various snack or bulk packaging. See Al's Delicious Popcorn contract book page (link in full post) for contract details and supplier contact information. This catalog can be searched by supplier name Al’s Delicious Popcorn, or just “popcorn.” Narrow your search by flavor for the best results.

The Change Job business process in Workday for people leaders has been updated to improve its look and feel, making the workflow more efficient.

Please note that the equity roll-forward of FY26 beginning equity balances will not occur until after second close, which is at 5 p.m. on the evening of July 18, 2025. As a result, reporting will be affected until the equity roll-forward process is complete. 

Initial FY26 payroll commitments are scheduled to be run on June 21, 2025. Please be aware that due to system limitations, FY25 payroll commitments will not zero out until an integration with a journal source of "Payroll Encumbrance Accrual Reversal" runs (tentatively scheduled for July 7, 2025). Correcting entries for any over liquidations will also post on July 7, 2025. See full post for more details.

To prepare for the end of the fiscal year, it is critical to review costing allocations to ensure they are accurate and up to date. The Payroll Funding reports can be used to review and identify when costing allocation updates need to be made. Due to the new date validations added for payroll accounting adjustments (PAAs) in May 2025, you will not be able to correct payroll funding with a PAA after the fact in the new fiscal year (after July 22, 2025) if the PAA does not involve an OSP grant. See the full post for the recommended costing deadlines for June FY25 along with additional details.

The "Forecast Plan Name" default prompt value has been updated to reflect the FY25 Summer Forecast being loaded on the reports listed in the full post.

The report "UNIV Remaining Encumbrances - Requisitions, POs, Spend Authorizations, Supplier Contracts" has two new date prompts. One prompt allows users to enter a Requisition Request Date On or Before. This is to allow users to isolate only requisitions that are intended for this fiscal year. A second prompt has been added for "PO Document Date On or Before." This is also to aid in delineating current fiscal year purchase orders from FY26 purchase orders.