Tagged: NewsLink

We’re excited to announce a new feature in Workday that makes it easier than ever to help colleagues pronounce your name correctly—and for you to do the same for them! All employees, including student employees, can now add name pronunciation information in Workday. This includes audio recordings of your name and phonetic spelling to guide pronunciation. See the full post for more details.

To address the Workday limitation associated with payroll commitments for biweekly pay period 14 (6/15-6/28), FY25 payroll commitments were closed out the week of July 7 and a new integration with a journal source of "Payroll Encumbrance Accrual Reversal" was run to move the commitments to FY26. Correcting entries for any over liquidations also have been posted. We resumed the regular encumbrance adjustments schedule starting Monday, July 7. The "Positions for Planning" report has also been updated to reflect FY26.

This is a friendly reminder that FDM worktag changes such as edits, inactivations, or reactivations should be submitted through Workday using the Create Request task. This process ensures we have the proper audit trail and documented approvals for all changes to worktags. See the full post for a job aid link and contact information for help.

The second close for June FY25 will occur at 4 p.m. on Friday, July 18.  All journals in "created" or "in progress" status for June will be cancelled at that time. Last year, there were Workday performance issues due to a high volume of journal EIBs submitted the afternoon of second close. To ensure we can successfully close the evening of July 18, please do not wait until the afternoon of July 18 to submit EIB journals. If you notice performance issues, please do not attempt to submit the EIB again. In addition, if the journal is not that many lines, please use the Workday user interface to complete the journal instead of an EIB.

In response to evolving user needs, the OTDI Data Visualization team is conducting Tableau Server Fundamentals training via Zoom on August 19 and October 15. Since many people have augmented Workday reporting with Tableau reports, this 45-minute online training is for users new to using Tableau Server for reporting purposes. It will cover navigation, subscriptions, sharing data, and how to create and save report parameters. This training is intended for non-Medical Center users. Attendees must be up to date on IDP training and have access to Tableau Server. Registration through BuckeyeLearn is required and space is limited. See the full post for registration details as well as help resource updates including Tableau consultation opportunities and a new LinkedIn Learning playlist.

This post contains new Buckeye Buy catalog information about suppliers Al’s Delicious Popcorn, Sonesta Hotel, Columbus Garage Floor Coatings, and Univ Main Warehouse and Chemistry Store. See the full post for details.

The Ohio Department of Taxation has announced there will be an Ohio Sales Tax Holiday in effect from 12 a.m. Friday, August 1 until 11:59 p.m. Thursday, August 14, 2025. During the holiday, the exemption will apply to all sales of goods that are $500 or less except for certain watercraft, motor vehicles, alcoholic beverages, tobacco, vapor products, or items containing marijuana. See the full post for more details as well as a contact for questions.

During the week of June 23, Workday validations were added to the supplier invoice business process to ensure that the cost of sales expenditure treatment worktag can only be utilized by approved university earnings operations (Funds FD120, FD121, FD122 and FD200). As a reminder, use of the ET101 expenditure treatment drives the transaction accounting to the cost of sales ledger account (61020). See the full post for more details and guidance.

A column on the output of the reports "Find Supplier Invoice Summary - OSU" and "Find Supplier Invoice Details - OSU" has been removed due to performance issues. The report field removed was "All Invoices Paid to Supplier on Settlement Run." End users can instead run the report "Supplier Payments" to obtain a list of invoices paid to a supplier during a particular settlement run.

Effective Friday, June 6 at 4 p.m., all accounts receivable write-offs will post to ledger account 65770: Bad Debt Expense. Historically they had been posting to 13200: Allowance for Uncollectables. The Controller’s Office is in the process of identifying write-off debit balances in the 13200-ledger account and plans to correct this via a central journal. Spend Category SC10660: Bad Debt Expense will now map directly to 65770. Historical corrections will be posted by the second June close.