News

  • Cost of Sales Worktag Validations on Supplier Invoices

    Cristina Cardenas | June 27, 2025
    During the week of June 23, Workday validations were added to the supplier invoice business process to ensure that the cost of sales expenditure treatment worktag can only be utilized by approved university earnings operations (Funds FD120, FD121, FD122 and FD200). As a reminder, use of the ET101 expenditure treatment drives the transaction accounting to the cost of sales ledger account (61020). See the full post for more details and guidance.

  • Supplier Invoice Reporting Updates

    Cristina Cardenas | June 27, 2025
    A column on the output of the reports "Find Supplier Invoice Summary - OSU" and "Find Supplier Invoice Details - OSU" has been removed due to performance issues. The report field removed was "All Invoices Paid to Supplier on Settlement Run." End users can instead run the report "Supplier Payments" to obtain a list of invoices paid to a supplier during a particular settlement run.

  • Bad Debt Expense Account Posting Rule Update

    Cristina Cardenas | June 27, 2025
    Effective Friday, June 6 at 4 p.m., all accounts receivable write-offs will post to ledger account 65770: Bad Debt Expense. Historically they had been posting to 13200: Allowance for Uncollectables. The Controller’s Office is in the process of identifying write-off debit balances in the 13200-ledger account and plans to correct this via a central journal. Spend Category SC10660: Bad Debt Expense will now map directly to 65770. Historical corrections will be posted by the second June close.

  • Spend Category and Expense Item Updates for Software

    Cristina Cardenas | June 27, 2025
    The IT Computer Software (SC10396) and related expense item of IT Software are being decommissioned. These have been marked with do not use in the name (DNU) until the remaining transactions clear. For all software purchases moving forward, please utilize IT Computer Services – Software Maintenance and Licenses (SC10519) and the expense item Computer Services Software Maintenance and Licenses. Contact info for questions is in the full post.

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